Invoice & Receipt Studio
Make a clear professional invoice or receipt. Make branded invoices with logos, layouts, tax, optional member templates and searchable PDFs.
Make something useful.
Enter the details, review your result, then copy or export. No account and no AI required.
See a real task before you start
Add a logo, select a layout and export a branded two-item invoice. Optional members can save the reusable brand design.
Make it yours
Fill in the details below.
Keep this work for next time
Guests can keep using this tool. Members can save and resume drafts across devices, with no AI required.
Save or export a complete editable draft, including repeated line items. Files and passwords are never included. JSON backups stay on your device unless you choose to share them.
Your result
See the output and use its export controls when ready.
Complete the form to get started.
Quality checkpoint
- Verify customer, registration details, invoice number and tax status
- Check all discounts, payment details and logo before exporting
- Keep a separate copy of the issued PDF for your records
The calculator, builder or download above works independently. AI Assist is an optional explanation and writing helper, never required to complete the core task.
Design branded business invoices, receipts and pro forma invoices
Create an invoice that looks like your business. Upload your own logo, choose a layout and brand colour, add company and customer details, describe what was sold, and show VAT treatment and payment instructions clearly. There is no mandatory account: anyone can design and export a downloadable, searchable A4 PDF. Members may optionally keep up to ten branding templates in their WordPress account for reuse. Account templates store branding and default payment instructions only, not customer invoices or payment records.
Before you start
Professional invoices should be recognisably yours: upload a business logo, choose consistent colours and keep invoice numbering, dates, supplier details, customer details and payment instructions unambiguous. Save a branding template to your WordPress account only when you choose. Saving a template does not store the customer invoice or verify payment.
How to use this tool
- Choose Classic, Minimal or Statement layout, pick your brand accent and upload a PNG, JPEG or WebP business logo.
- Enter your company information, registration and VAT details where relevant. Add the customer, invoice number, issue date and optional due date.
- Add products and services, quantities, unit prices and optional line or invoice discounts. Choose no VAT, VAT added, or VAT already included in your prices.
- Review the live totals and payment instructions. Export a branded, text-selectable PDF and store the issued file in your own records.
- Optional: sign in and save only your reusable branding and payment layout, or download a local design backup without an account.
A real-world example
A Johannesburg design studio can upload its green logo, create a two-line invoice with discounted setup work, add VAT at the configured rate and export a branded PDF. Next month it can sign in, reload the saved design, enter a different client and invoice number, and issue a fresh document without retyping its company and banking details.
Saving a template does not save the issued invoice, prove that payment happened or automatically issue a compliant tax document. Invoice references, real customer details and tax treatment remain your responsibility.
Check this before you finish
- Verify seller and customer identities before exporting.
- Check tax status, line-item maths and totals.
- Keep a copy alongside evidence of delivery and payment.
What to avoid
The generator does not reconcile accounts, confirm deposits or validate VAT registration.
WHAT THIS TOOL ACTUALLY DOESExport a presentable invoice or receipt to PDF for your records and customers.
Frequently asked questions
Can I add my own company logo?
Yes. Upload PNG, JPEG or WebP. The image is resized locally for your browser preview and embedded in the PDF. Saving an account template stores its logo in WordPress media.
Do I have to register to design an invoice?
No. Guests can use the complete designer and export a PDF or local JSON design backup. Signing in is only required for saving templates to your online account.
What gets saved to my account?
Only the name, brand layout, company information, optional logo and payment instructions. Customer details, individual line items and issued documents are not stored by the account template feature.
Can I make a VAT invoice?
You can calculate exclusive or inclusive VAT at the configured rate and include a VAT registration field. Check official SARS requirements before issuing a tax invoice.
Can I change and reuse a saved design?
Yes. Members can load, update and delete up to ten named templates. You can also download and reimport a local design JSON file without signing in.
Does the tool track payments or email invoices?
No. A Paid or Part-paid label uses only information you enter. The tool does not verify a bank transfer, email the customer or maintain an accounting ledger.
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