Quotation Generator
Build and export an A4 PDF quotation. Make polished, downloadable customer quotes.
Make something useful.
Enter the details, review your result, then copy or export. No account and no AI required.
See a real task before you start
Quote two services and apply a line discount and optional VAT. Then prepare an invoice draft.
Make it yours
Fill in the details below.
Keep this work for next time
Guests can keep using this tool. Members can save and resume drafts across devices, with no AI required.
Save or export a complete editable draft, including repeated line items. Files and passwords are never included. JSON backups stay on your device unless you choose to share them.
Your result
See the output and use its export controls when ready.
Complete the form to get started.
Quality checkpoint
- Double-check seller/client details and line totals
- Review dates, VAT, payment terms and authorisation
The calculator, builder or download above works independently. AI Assist is an optional explanation and writing helper, never required to complete the core task.
Send clearer quotes that customers can understand
A good quotation makes the proposed work, quantities, price, taxes and validity period explicit. This reduces misunderstandings, makes approval easier and gives your business a professional paper trail. Treat a quotation as a statement of proposed terms, not proof that payment has been received.
Before you start
The strongest quotes describe outcomes and boundaries, not just a final number. Put scope, quantities, exclusions, validity and payment terms in clear language. A customer should understand exactly what approving the quotation buys them.
How to use this tool
- Enter seller and customer details, including useful reference numbers.
- List goods or services clearly, then review discounts, tax and the quotation’s expiry.
- Preview, print or download the PDF, and inspect the final file before sending it.
A real-world example
Instead of “Website R5,000”, separate the website design, setup services and optional recurring support to make the scope obvious.
If you charge VAT, verify your registration and the applicable tax treatment. Check customer details carefully before sharing files.
Check this before you finish
- Use an identifiable quotation number and expiry date.
- Separate recurring charges and once-off charges.
- Verify customer details and the final PDF before sending.
What to avoid
Do not call a quotation proof of payment or represent estimated taxes as confirmed obligations.
WHAT THIS TOOL ACTUALLY DOESDownload a client-facing document; approval, invoices and payment tracking remain separate tasks.
Frequently asked questions
Is a quotation an invoice?
No. A quotation proposes charges. An invoice normally requests payment for supplied or agreed goods or services.
Does Silver Ivy store my quote?
The basic quotation generator works in your browser and does not upload customer details to the site by default.
Continue with a related tool
Use the next tool when you're ready, without rethinking the whole workflow.
