SARS Travel Logbook Studio
Maintain a private vehicle travel log with exportable records. Track business journeys and odometer readings for SA travel records.
Make something useful.
Enter the details, review your result, then copy or export. No account and no AI required.
See a real task before you start
Record odometer values and one legitimate business journey.
Build your business mileage log
Keep a SARS-friendly record of business journeys.
Keep this work for next time
For your privacy, this sensitive tool keeps work on your device. Export a private backup to retain it. Account favourites are still available.
Save or export a complete editable draft, including repeated line items. Files and passwords are never included. JSON backups stay on your device unless you choose to share them.
Your result
See the output and use its export controls when ready.
Complete the form to get started.
Quality checkpoint
- Separate commuting and private kilometres
- Reconcile opening/closing readings to vehicle records
The calculator, builder or download above works independently. AI Assist is an optional explanation and writing helper, never required to complete the core task.
Keep a SARS business travel logbook you can actually maintain
South African taxpayers who claim business travel against a travel allowance should keep an accurate logbook rather than reconstructing kilometres at filing time. Record your odometer at the start and end of the tax year, then log each business trip with the date, starting point, destination, purpose and distance travelled. The 2026/27 assessment year runs from 1 March 2026 to 28 February 2027. Our free travel logbook works locally in your browser and can export a structured CSV or a readable PDF summary. It does not submit anything to SARS, calculate your allowable deduction or verify journeys against GPS.
Before you start
Good mileage records are contemporaneous: opening and closing odometer readings, business journey dates, distances and reasons should be captured reliably. Distinguish genuine work trips from ordinary private travel, and consult SARS instructions for the relevant tax year.
How to use this tool
- Select the tax year and enter the opening and closing odometer readings for the year when available.
- For each business trip, enter the date, where you travelled from and to, the commercial purpose and business kilometres. Optional trip odometer readings help you check consistency.
- Review business kilometres against total annual kilometres, correct missing entries and download your report. Save a backup of your source data before clearing the browser.
A real-world example
A consultant drives from the office to a client site and back, travelling 48 km for a client meeting. Record the travel date, the office and client addresses, the reason and 48 business kilometres. Ordinary home-to-permanent-work travel is private.
Never manufacture trip records or include routine commuting. SARS notes that daily opening/closing odometer readings are optional, but annual opening/closing readings and business-trip details are essential.
Check this before you finish
- Record the vehicle and tax period consistently.
- Use a clear business purpose for every claimed journey.
- Reconcile kilometres against odometer readings and supporting records.
What to avoid
A CSV or PDF logbook cannot independently validate whether a tax deduction is allowable.
WHAT THIS TOOL ACTUALLY DOESExport trip records in a structured format for checking and recordkeeping.
Frequently asked questions
Can I use this instead of the official SARS eLogbook?
It is an alternative working log intended to capture the same core trip information. Compare your export with SARS requirements before making a tax claim.
Will Silver Ivy submit or save my trips online?
No. Entries are handled locally. You must download a copy and keep it safe for your own records.
Official sources and further reading
Requirements and policies change. Check the original organisations before making filing, legal or payroll decisions.
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